Getting Started

Up and running in minutes

LeadFuel is designed to be simple. No complex setup, no week-long onboarding. Sign up, configure your event, and start scanning badges — the AI handles everything else.

Quick Start Guide

Three steps from signup to your first AI-powered follow-up email.

1

Sign Up & Configure

Create your account in 30 seconds. Set your company name, upload your logo, and configure your brand voice so every follow-up email sounds like you wrote it.

2 minutes
2

Set Up Your Event

Name your event, download the LeadFuel desktop app, and start the audio recorder at your booth. The app runs entirely offline — no Wi-Fi needed during the event.

5 minutes
3

Scan & Go

Open the capture page on your phone, snap a photo of any badge or business card, and let AI handle the rest. LeadFuel matches the scan to the booth conversation, enriches the lead, and drafts a personalized follow-up email — automatically.

10 seconds per lead
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Step-by-Step Tutorials

Detailed walkthroughs for every feature. Each one takes less than 5 minutes.

Badge Scanning

How to capture leads instantly with your phone camera. Supports conference badges, business cards, and lanyards. Just point, shoot, and LeadFuel's AI extracts all contact details.

  1. 1Open the Capture page on your phone (works on any mobile browser)
  2. 2Select your event from the dropdown
  3. 3Tap 'Scan Badge' and take a photo — the AI extracts name, title, company, email, and phone
  4. 4Review the extracted data, add rep notes, and submit

Audio Recording

Setting up your booth microphone for conversation capture. The desktop app records and transcribes locally — no internet required, no data leaves your device until you sync.

  1. 1Download the LeadFuel desktop app (macOS)
  2. 2Connect a microphone and select it in the app
  3. 3Click 'Start Recording' — Whisper AI transcribes in real-time
  4. 4Transcripts automatically sync when you're back online

Salesforce Integration

Connect your CRM in two clicks. LeadFuel automatically looks up contacts and accounts in Salesforce, logs activities, and creates new records for leads that don't exist yet.

  1. 1Go to Settings → Integrations
  2. 2Click 'Connect Salesforce' and authorize with your Salesforce credentials
  3. 3LeadFuel will now auto-match leads to existing contacts and accounts
  4. 4Follow-up emails are logged as Salesforce tasks automatically

ZoomInfo Enrichment

Supercharge your lead data with ZoomInfo. When a badge scan has a name and company, LeadFuel enriches it with direct phone, verified email, title, company revenue, industry, and more.

  1. 1Go to Settings → Integrations
  2. 2Enter your ZoomInfo Client ID, Username, and Private Key
  3. 3LeadFuel automatically enriches every new lead with ZoomInfo data
  4. 4Enriched fields appear alongside OCR data in the lead detail view

Brand Voice

Configure your follow-up email personality so every email sounds like your best rep wrote it. Set your company description, messaging pillars, tone attributes, and proof points.

  1. 1Go to Settings → Brand Config
  2. 2Fill in your company info, value proposition, and differentiators
  3. 3Set tone attributes (e.g., professional, consultative, energetic)
  4. 4Add proof points and customer references the AI can weave into emails

Custom Analysis Fields

Tailor what the AI looks for in your booth conversations. Add custom fields like product interest, competitor mentions, budget range, or any metric that matters to your pipeline.

  1. 1Go to Settings → Analysis Fields
  2. 2Enable or disable default fields (pain points, sentiment, BANT signals)
  3. 3Add custom fields with descriptions and optional enum values
  4. 4The AI will extract these fields from every conversation transcript

Frequently Asked Questions

Everything you need to know about using LeadFuel.

How does the audio recording work?
The LeadFuel desktop app uses Whisper AI to transcribe audio locally on your machine. It records from any connected microphone, transcribes in real-time using GPU acceleration, and stores everything locally. Transcripts sync to your cloud dashboard when you connect to the internet — no audio is ever sent to the cloud, only the text transcripts.
Do I need internet at the booth?
No. The desktop app records and transcribes entirely offline. The mobile badge scanner needs a connection to process scans through the AI pipeline (OCR, enrichment, email generation). If you have intermittent Wi-Fi, the scanner will work — just slower. For events with no connectivity, you can use manual entry mode and process later.
How does LeadFuel match conversations to badges?
When you scan a badge, LeadFuel looks at the timestamp and finds the conversation window around that time in your event's transcript. The AI then analyzes that window, identifies the people discussed, and matches the most relevant person to your scanned contact. It pulls out pain points, projects, competitive mentions, and follow-up hooks from that specific conversation.
Can I customize the follow-up emails?
Absolutely. LeadFuel uses your Brand Voice configuration to write emails that match your company's tone and messaging. You set your value proposition, proof points, differentiators, and tone attributes. The AI drafts personalized emails referencing specific conversation topics — then you can review and edit before sending. Every email goes through a quality gate that checks brand alignment and personalization.
What CRMs do you integrate with?
LeadFuel currently integrates with Salesforce (contact lookup, account matching, activity logging). We're building integrations for HubSpot, Microsoft Dynamics, and Pipedrive. For other CRMs, you can export leads as CSV or use our API to build custom integrations.
How secure is my data?
Audio never leaves your local machine — only text transcripts are synced to the cloud. All data is stored in encrypted Vercel Postgres with tenant isolation (your data is never mixed with other customers). API keys and integration credentials are encrypted at rest. We use bcrypt for password hashing and JWT-based session management.
What happens after the event?
After the event, all your leads are waiting in the LeadFuel dashboard with AI-generated follow-up emails ready to review. You can send emails directly from the dashboard, export to Salesforce, or download as CSV. The conversation analysis, pain points, and project insights stay attached to each lead for your sales team's reference.
How do I add team members?
In the Pro and Enterprise plans, you can invite team members from Settings. Each team member gets their own login but shares the same event data, leads, and brand configuration. Admins can manage integrations and analysis fields; members can scan badges and manage leads.

Still have questions?

Our team is here to help you get the most out of LeadFuel. Reach out and we'll get back to you within a few hours.

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